Employee File

Digital personnel file for SAP® SuccessFactors and SAP HCM

Manage personnel files in SAP HCM and SAP SuccessFactors with ease - in a compliant, secure and user-friendly way in SAP SuccessFactors and SAP HCM. Centric's digital personnel file brings together all documents and data for each employee in a single view.

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The optimal digital personnel file for every SAP environment

Centric Employee File is a digital personnel file that is fully integrated into SAP SuccessFactors HCM.

Like all Centric products, Centric Employee File is specially designed for SAP environments and offers the deepest possible integration into all SAP HR modules.

Extensive functionality and advantages make Centric Employee File the ideal solution for modern HR departments.

Thanks to our SaaS model, companies can start implementation immediately without having to make major technical changes.

Our attractive subscription model is easy on the budget.

Built on SAP: Integration as your advantage

We develop our products on the Business Technology Platform – the future-proof, central SAP cloud platform. This means that your solution will always work perfectly with your SAP system.
Because our solutions are cloud-based, there is no need to allocate human resources to cover issues such as security, updates or archiving.
The user interface is intuitive and allows for easy navigation in the SAP Fiori look and feel. Users can open the digital personnel file directly from SuccessFactors HCM.
Thanks to deep integration with SAP SuccessFactors HCM, documents from all modules — from recruiting to succession planning — are seamlessly transferred to the digital personnel file.
Users conveniently log in via single sign-on (SSO), eliminating the need to re-enter their password.
Permissions and user roles are transferred from SAP.

Work comfortably with HR documents

Finding documents is as easy as using Google. Full-text search and a live search function support you in your daily work.
Documents can be stored directly in the file using drag & drop, with an add-in directly from the Outlook client, or by scanning them on a multifunction device.
With our AI classification services, you can store documents in the digital personnel file faster than ever before – with automatic suggestions for employees and document types.
A dashboard provides a comprehensive overview and supports you with reports on topics such as the validity of HR documents, expiry dates, resubmissions, an overview of documents in the recycle bin, and metadata quality.
After implementation, the HR department is independent of the IT department. This allows HR administrators to customise file models, permissions, and deletion periods, for example.

Request your individual ROI calculation to determine how quickly the introduction of Centric Employee File will pay for itself.

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Security for personal data

Our solution is based on the SAP Business Technology Platform (BTP) and is operated as a Software-as-a-Service (SaaS) solution in a German data centre in Frankfurt. This ensures the highest security and data protection standards.
Our solutions are regularly certified by SAP and independent security experts.
Thanks to integration into the SAP architecture and compliance with the highest security standards, including regular external PEN tests according to OWASP Top 10 and IT-Grundschutz (BSI basic IT protection), your HR data is always secure.
Individual authorisation structures and secure encryption ensure that access rights are defined and that deletion and retention obligations are complied with.
To prove GDPR compliance, a report on stored personal data can be generated at any time.

Working in partnership for your success

Best practice approaches: Our implementation follows proven best practices, ensuring a quick and smooth rollout.
Fixed price: We offer our projects at fixed prices, providing cost transparency and investment security.
Certified consultants: Our consultants are certified SuccessFactors experts who ensure your HR platform is of the highest quality and professional competence.
Implementation partners: We work closely with our implementation partners to ensure that your requirements are fully met. They demonstrate their qualifications through regular certification.

The main advantages for you:

100% SAP technology and therefore fully integrated into SAP
Use of SAP HCM/SAP SuccessFactors master data
Use of the existing role and authorisation concept
Low training costs thanks to modern SAP FIORI interfaces
Secure operation through the use of certified SAP data centres
Easy rollout, as no local installation is necessary
Easy adaptation to country-specific requirements
Low implementation costs thanks to simple customising and Centric best practices
Archiving of personnel documents (cloud or on-premises) is part of the solution

Try our solution for 14 days to get a first-hand impression.

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Functionality

We offer exactly the right solution for companies of all sizes. Here you can find out more about the features of our product.

Read our product information sheet

Success Stories: What our customers say

Our project reports are available for you to download free of charge.

Stulz modernizes its HR department with Centric Solutions

By introducing Centric Employee File, Stulz has laid the foundation for modern HR document processes.

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Fischer is digitalizing its HR department

Focus on digital Personal Files: Fischer is digitalizing its HR department

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ebm-papst: Time savings of up to 90 percent in key HR processes

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Carl Kühne KG opts for in-house digitization of personnel files

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Aurubis HR adds value and boosts efficiency with Centric Solutions

The HR Solutions Department at Aurubis successfully uses a range of Centric applications.

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Find the right Success Story for your branch in our library

Find a wide range of webinars, whitepapers and other content for this solution.

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Employee File 2025 in SAP SuccessFactors

Webinar in English Language: Deep Integration, Real Impact: In this exclusive webinar, we explore the real opportunities that arise from the deep integration of Centric Employee File within SAP SuccessFactors.

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All you need to know about Employee File 2025

This is how HR can leverage the full power of features, usability, and deep SuccessFactors integration.

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Best integration: The digital personnel file for SAP SuccessFactors HCM

As a stand-alone solution, the potential of a digital personnel file is only partially exploited—it is only through seamless integration into leading HR processes that it helps to complete tasks efficiently and quickly