Scan Services

Digitise existing personnel files securely and quickly

Still got paper files? At Centric HR document processes we support the secure digitization of your personnel documents - with the assistance of a service partner or on your own with the help of your multifunction devices.

From paper straight into the digital personnel file

The transformation of your HR processes poses a number of challenges in terms of your company's time and manpower resources. One of the most time-consuming tasks involved in introducing digital personnel files is the digitization of physical personnel files and documents. To support you in this important task, we have developed professional digitization services that free up your valuable resources.

Get the application and customized digitization concept from us as a one-stop solution! Send your personnel documents directly to the digital personnel file in a secure and fast manner.

From paper to digital: Inventory digitization

For scanning paper files and documents in a single step, you have the option of initial inventory file digitization. We will provide you with a customized digitization concept and offer expert support at every step of the way.
We take care of the collection, preparation, digitization, and attribution of personnel files according to your specifications, ensuring that all personnel documents end up safely and professionally in their new destination in the digital personnel files.
After digitization, you only have to decide what to do with the paper files: storage, destruction, or return.

Scan2Employee File

We provide you with an application that allows you to easily and efficiently transfer paper documents, such as those received from authorities, into digital personnel files in digital form: our Scan2Employee File scanning software allows you to expand your existing multifunction devices.
The archiving process is initiated directly from the scanning device, and thanks to the software, only a few manual entries are required. This reduces the likelihood of errors and lowers costs.
During scanning, barcodes can be added to paper documents, which then remain as placeholders in the digital personnel file. This can be useful, for example, if a signature is still missing.
Once the document has been signed and then scanned, the software recognizes the barcode and automatically files the document in the correct personnel file.
Documents can also be scanned in batches. In this case, the scans end up in the general inbox of the personnel file. There they are sorted and assigned manually. Alternatively, Centric's AI-powered Intelligent Classification Service can be used to automatically categorize and assign the documents.

Your advantages

Customized digitization concept
Relief for internal resources in document digitization and indexing
No pre-sorting or preparation of files by the customer
Capture options even after initial inventory digitization
Automatic upload of newly digitized inventories to the digital personnel file
Scanning on demand: Priority provision of individual files during inventory digitization within 24 hours
Transport, processing, and provision of the file inventory in compliance with GDPR and the highest security standards

Success Stories: What our customers say

Our project reports are available for you to download free of charge.

Amann: Digital HR documents as a key to efficient HR processes

Read now

Find the right Success Story for your branch in our library

Want to find out more?

Do you have a general question or do you want to request information about our HR Solutions?

You can contact us at by e-mail via info.de@centric.eu or use our contact form to get in touch with us.

Centric IT Solutions GmbH

Centric Cloud Solutions GmbH