Centric HR Solutions provides premier HR products within the SAP ecosystem. We are part of the Centric Group, headquartered in the Netherlands.
Head to www.centric.eu
How can we help you?

We are delighted that you would like to find out more about Centric products and services. Our experts will provide you with detailed information about our solutions for your business and offer expert advice on all your questions. Simply fill out the contact form and we will get back to you as soon as possible!

Centric IT Solutions GmbH

Schürmannstr. 22a
D-45136 Essen
Germany
Fax: +49 201 747 69 - 200
Commercial Register: Local Court of Essen HRB 30250
Tax No.: 112/5964/1344
VAT ID No.: DE246840541
Registered Office: Essen, NRW
Managing Directors: Steven Wernike, Guido Winkelman

Centric Cloud Solutions GmbH

Kleine Seilerstr. 1
D-20359 Hamburg
Germany
Fax: + 49 201 747 69 - 200
Commercial Register: Local Court of Essen HRB 31013
Tax No.: 112/5760/3512
VAT ID No.: DE329372021
Registered Office: Essen, NRW
Managing Directors: Steven Wernike, Jens-Peter Hess, Guido Winkelman

Scan Services

Digitise existing personnel files securely and quickly

Still got paper files? At Centric HR document processes we support the secure digitization of your personnel documents - with the assistance of a service partner or on your own with the help of your multifunction devices.

Contact us

From paper straight into the digital personnel file

The transformation of your HR processes poses a number of challenges in terms of your company's time and manpower resources. One of the most time-consuming tasks involved in introducing digital personnel files is the digitization of physical personnel files and documents. To support you in this important task, we have developed professional digitization services that free up your valuable resources.

Get the application and customized digitization concept from us as a one-stop solution! Send your personnel documents directly to the digital personnel file in a secure and fast manner.

From paper to digital: Inventory digitization

  • For scanning paper files and documents in a single step, you have the option of initial inventory file digitization. We will provide you with a customized digitization concept and offer expert support at every step of the way.
  • We take care of the collection, preparation, digitization, and attribution of personnel files according to your specifications, ensuring that all personnel documents end up safely and professionally in their new destination in the digital personnel files.
  • After digitization, you only have to decide what to do with the paper files: storage, destruction, or return.

Scan2Employee File

  • We provide you with an application that allows you to easily and efficiently transfer paper documents, such as those received from authorities, into digital personnel files in digital form: our Scan2Employee File scanning software allows you to expand your existing multifunction devices.
  • The archiving process is initiated directly from the scanning device, and thanks to the software, only a few manual entries are required. This reduces the likelihood of errors and lowers costs.
  • During scanning, barcodes can be added to paper documents, which then remain as placeholders in the digital personnel file. This can be useful, for example, if a signature is still missing.
  • Once the document has been signed and then scanned, the software recognizes the barcode and automatically files the document in the correct personnel file.
  • Documents can also be scanned in batches. In this case, the scans end up in the general inbox of the personnel file. There they are sorted and assigned manually. Alternatively, Centric's AI-powered Intelligent Classification Service can be used to automatically categorize and assign the documents.

Your advantages

  • Customized digitization concept
  • Relief for internal resources in document digitization and indexing
  • No pre-sorting or preparation of files by the customer
  • Capture options even after initial inventory digitization
  • Automatic upload of newly digitized inventories to the digital personnel file
  • Scanning on demand: Priority provision of individual files during inventory digitization within 24 hours
  • Transport, processing, and provision of the file inventory in compliance with GDPR and the highest security standards
Contact us

Want to find out more?

Do you have a general question or do you want to request information about our HR Solutions?
You can contact us at by e-mail via info.de@centric.eu or use our contact form to get in touch with us.
Contact us